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Microsoft Idea

Power BI

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Update the functionality of shared links for reports

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Henry Chou's profile image

Henry Chou on 17 May 2023 17:21:16

Currently creating a shared link at an organization level for a report will open the report to everyone in the tenant even without sharing the newly created link. The report becomes searchable in BI Portal and has no restriction in opening the report from any link that directs the user to the report. I would suggest the following:

  1. Have the report only accessible for only the people who is using the specific shared link to the report OR to those that have been added to permissions directly
  2. Update the wording of shared links so that it is very clear that it will open up the report for ALL users within the organization. A warning sign or having the link defaulted to share with only those with access would be a lot more beneficial. Defaulting the share link option to "only users with existing access" and unflag reshare would cause a lot less accidental accessibility to our reports.