Transfer of ownership of created dashboards

It would be great if there was an option to tranfer ownership of created reports and dashboards. This way, work would not have to be duplicated if the original creator was to leave the company/change roles/etc.

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Sean (MICROSOFT POWER BI) shared this idea · May 11, 2015 · Flag idea as inappropriate… · Admin →

started · April 08, 2019

Show previous admin responses (4)

planned ·

AdminLukasz Pawlowski (Senior Product Manager, Microsoft Power BI) responded · April 08, 2019

We are in progress to introduce the new workspace experience to replace the infrastructure underneath all workspaces. You can read about the latest here: https://powerbi.microsoft.com/en-us/blog/announcing-new-workspace-experience-general-availability-ga/

If the workspace needing transfer of ownership is one of the new workspace experience workspaces, then the Power BI Admin can today assign an owner.

For Office 365 Group based workspaces, the O365 Admin can assign a new owner.

As part of introducing new workspaces, we will upgrade existing personal workspaces (and O365 Group based ones) to the new workspace experience. It’s too early to comment when exactly this will happen. Once we complete that work, the Power BI Admin will be able to assign an owner for any personal workspace where the initial owner left the company.

We are also planning in the near future to add the ability to copy reports across workspaces, specifically into a new workspace experience workspace. This will start to allow migration of content from a My workspace into one that can be effectively managed.

Lastly, sometimes ‘transfer of ownership’ refers to who should be contacted to get information/help with a specific report/dashboard. We plan to add a contact list feature to reports, dashboard, and apps to help workspace admins direct question to the best person.

started ·

AdminAdam Wilson (POWER BI) (Product Manager, Microsoft Power BI) responded · May 30, 2018

We have started work on allowing Power BI Service Admins (and other Office 365 global admins) to add new users to existing personal or app workspaces. This will be useful in the scenario below where a user has left the organization and their personal workspace is no longer accessible because no one has permission on it. In the future, you will be able to find that personal workspace without a valid user in the Power BI Admin portal and add someone as a user to take over managing that content. While this work is not specifically addressing the transfer of ownership of the individual dashboards/reports themselves, assigning new users at the workspace level should still address the administration challenges many people have mentioned in the comments.

In the interim while we complete this work, we suggest creating content in app workspaces as opposed to personal workspaces. Even if all users of an app workspace leave the organization, an Exchange Online Administrator can use the Office 365 Admin Center to add new users to that app workspace (which is called an Office 365 Group in the Office 365 Admin Portal). More details are available at https://support.office.com/en-us/article/add-or-remove-members-from-office-365-groups-using-the-office-365-admin-center-e186d224-a324-4afa-8300-0e4fc0c3000a.

planned ·

lorey responded · May 12, 2016

This is planned before end of year. We’re trying to finish up some other admin capabilities first like auditing, and adding a Power BI Admin.

under review ·

AdminAmanda Cofsky (Program Manager, Microsoft Power BI) responded · November 17, 2015

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