Increase the data export row limit (30,000 rows max) in Power BI Report Server
The capability to export raw data from Power BI is an important function for many users.
Presently, the export data limits are as follows and confirmed at the community link below.
- Power BI Service (cloud platform): 150,000 row maximum
- Power BI Report Server (on-premise platform): 30,000 row maximum
Please increase the export limit setting on Report Server to match that of Service. Better yet, increase them both to a much higher limit as requested by others in separate idea posts.
Thanks for your feedback – we are including the ability to Export to Excel from visuals with the Jan 2020 release, and this will up the export limit to the same levels as the PBI Service (150k rows).
Christy Zehnder commented
@admin - so do we have to have another item to vote on to address the "better yet, increase them both to a much higher limit..."???
Angelfish 42 commented
Have just found out there is a limit of 150,000 rows when exporting to excel? We are trying to switch reports from another reporting tool (not the reporting tool mentioned in a previous comment) which does not have this limit at all and exports to excel without any problems.
Kevin Palmer commented
We recently upgraded our on Prem server & I can confirm that as promised, they have implemented Export to Excel - and that gives 150k rows.
Not perfect, but not bad either.
Trevor Savin commented
hi - just wondering if the January 2020 Microsoft Powerbi RS release will allow us to export to another Microsoft product called MS Excel that has a standard 1,048,576 rows? instead of just a measly and extremely lousy 30k rows?
When should we expect the January release?
Hey there, ETA within this month?
Serious just make it unlimited the extract limit and up until the server breaks down. we can run with the cost and whinging from users haha.
It would be GREAT if the limit on Service increases from the current 150,000...
But it would be REASONABLE if we could at least get an error message when exceeding this limit like we do on Desktop.
Our users have no idea that they are exceeding the download limits and are creating business reports on incomplete sets of data...
Jason Campbell commented
The limits(s) need to match excel. The ability to export to Excel from a visual seems like it should be a standard feature. Can someone please shed some light on the difficulty and/or reluctance to do so?
Qlikview exports to Excel almost perfectly. It's not even their product...
Shawn Benson commented
This is the number one complaint that we receive about Power BI from end users. It would be a game changer for us (and probably most organizations) if our end users were able to export embedded reports to Excel.
Hi Chris, We need answer please. Thanks
trevor savin commented
hi chris - this was under review all the way back in JUNE 2018... so I'm just wondering how long this is going to take to implement as I was proudly selling the capabilities of power bi to our business and this is like an egg in the face... the staff are transitioning from one bi platform to powerbi and due to data sensitivity we are not allowed in the cloud... has to be on-prem. I have 220,000,000+ records and whilst we are not wanting to export all I cant even get 000000.013% of the data to export... our staff are currently heavily reliant on excel, which i'm going to wean them off, but its going to take a long time (like how long before an office becomes paperless)... lifting this restriction will help us immensely - trev
Lee Cullom commented
A great and inexpensive way around this is to use canned Microsoft BI solutions from vendors like us, built on SSAS, for various enterprise applications. Have a look - https://northcraftanalytics.com - check out the YouTube channel for numerous examples.
Marty Case commented
make powerapp available on premise vs. cloud. We have a need to allow users to updating a column in the data while reviewing content in other columns in the data. I saw a way to do this with power app, but it is only available in the cloud. Need to do this on in house data. Cloud not an option for us. Thanks
Mary Barber commented
Any updates on this? Thanks!
nice September release and the meantime quite disappointing that the announced feature (https://docs.microsoft.com/de-de/business-applications-release-notes/april19/business-intelligence/power-bi-report-server/export-excel-power-bi-reports) was not released in September
Could you provide an update on that ?
We are going to have to pull the plug on enterprise adoption of Power BI because of this! The ability to export large amounts of data is the single most important requirement for us. This is baffling to me.
Waiting for a long time for this feature, as the majority of the industry.
We are forced to implement static Excel reports in addition to Power BI reports. A mess.
Looking for others strategies
Will we have to wait for January for this feature? It said in this article that it should be released in September but I don't see it. https://docs.microsoft.com/sv-se/business-applications-release-notes/April19/business-intelligence/planned-features
Robert Trupschuch commented
Yes very disappointing - all our users waiting for this. Our company strategy is at risk.
Nikolay Marchuk commented
It's been a year. There were 3 releases. And still export to EXCEL is not added.