create multiple apps from same workspace
create multiple apps from same workspace infect from same Dataset without replicating the dataset multiple times.
only option we have now is to update the app and only one app per workspace can be created which a kind of restrict the workspace usability.
If we can create multiple apps share it with different users without creating multiple workspace ... means same dataset no dataset replication, will save the storage as well.
Currently we are not planning to allow multiple apps to be published from one workspace. Soon we will allow you to discover and use a dataset across workspaces. Once we have this capability, we believe much of the need for multiple apps per workspace will be addressed.
Alex Chase commented
As an organization that has been avidly using Power BI, we have developed hundreds of reports that need to be accessed across the enterprise. For non-technical users, Power BI Apps are a perfect solution. However, currently our reports are organized in to only two workspaces, those that are used internally by employees and those that are developed for clients externally.
Ideally, we would like to create a separate Power BI App for each of our 15 some departments to prevent non-technical end users from having to search hundreds of reports to access the data they want. The current system would limit our organization to creating only two apps unless we dissembled the current system and rebuilt 15 individual workspaces containing duplicates of the reports for each department. The fact is, however; that many of the reports are applicable to many different business units. As many people have stated, creating 15 workspaces is not a solution. Having the ability to build multiple apps from the same workspace is almost essential to the success of our data sharing methods moving forward.
An update such as this one would make Power BI accessible to all employees and a truly "Enterprise Ready" system. Please consider this suggestion.
That we can share datasets now, is realy great. It takes the product to a next level. But I still think it would be a very good addition to the product.
The use case discibed by Sander Bongertman (in the previous post) is valid.
Sander Bongertman commented
This would be hugely beneficial. For example, we have a B2B workspace, in which we have 10 reports.
I want to share a few with Marketing, those and another few with Sales, and just the high-level ones with the management board. Publishing 3 apps out of our B2B workspace would be perfect.
Creating 3 workspaces with identical reports is not the solution, even though we now have a single dataset. We still need to copy the actual reports 3 times.
Agreed with Howard Fulks below. We do not need hundreds of workspaces when a few apps in each workspace would fit the bill.
Howard Fulks commented
Companies do not want a proliferation of semi-redundant workspaces just so different applications can be published, please fix this issue.
We need multiple Apps in the same workspace. The workspace is an area that multiple developers can use and collaborate. I have a list of 5 reports that I want to share with a Commercial audience. Another developer has a list of 4 reports that he/she wants to share with a Retail audience. Most of our datasets are already the same, we just have different fields or filters for parts of our reports.
I concur with the others who have also commented. I would like the ability to have multiple app instances per workspace. Some groups need specific reports, and some do not.
Please provide real examples of discovering or sharing datasets across workspaces. Without seeing how it will work, we have no way of knowing if this resolves our issue.
"discover and use a dataset across workspaces" is not the same as the "create multiple apps from same workspace". These are two different issues. I am also trying to figure out how to have my set of reports packaged differently and put in a new app that I can share with a different user group. I do not want to make copies of the reports in another workspace to be able to to this.
I agree that being able to "discover and use a dataset across workspaces" is not going to solve this problem. We want to have a single, standard report that can be published into multiple apps that are specific to a business area. Each business area can choose which of the standard reports they want to see in their default dashboard.
I do not think that this was thought about by Microsoft....
This function IS needed and will have a huge impact on re work and multiple workspaces
This should definitely be there. We have multiple set of users and ideally we would want each set of users to have their own app. Supposing we have 30 different user groups , if each of them starts adding their own content to the app then its a mess for everyone. Also just imagine if we have to create 30 workspaces if we don't have multiple apps supported.
any idea on when the functionality will be available on using a dataset across workspaces?
Sometimes you are working on Power BI and you come across something that seems so obvious that you are suprised that it is not in the program. This is one of those things. Yes there is row level security and yes there are multiple ways to manage permissions. However, the easiest way to rationalize about what is share to whom is by creating packages of charts (for example Apps) and creating an app for a specific group of users. Usually this is all based on the same data. Creatng multiple apps from the same workspace is something that is easy and intuitive to use. It just makes sense. Please add this to a future release. Overall the authorization capabilites of Power BI need to improve big time. All solutions to authorization currently are too hacky for my taste.
Sorry about this but I don't understand how the dataset across workspaces fixes the problem...…
We currently have different groups per workspace that we cannot throw together due to the fact that they see some of the same reports and some are different
We would want 1 workspace with all reports and then add reports to the app, thus you will only see the 6 or 7 reports you are linked to, not all 40 in that workspace
Do not see how dataset across workspaces will solve this....
Discovering datasets across workspaces is not going to cut it. We don't want to have to maintain the same reports in multiple workspaces just so the workspaces can be aligned with the many groups we have in our businesses. E.g. We would like to have different dashboards, in the same workspace, released to separate groups and which access different visualisations of the same reports. Please consider more seriously what your customers are asking for rather than trying for an easier solution which might solve part of the problem for some of the us.
Cody Grigg commented
For anyone who has developed a robust model to use in the creation of multiple reports for different segments of their userbase, this is a must-have. Duplicating a central model n number of times for a given number of apps is just nonsensical.
This is a must have and a huge time saver on top not having to maintain the same datasets across workspaces!
A must have.
Absolutely necessary feature in order to make enterprise level use feasible