create multiple apps from same workspace
create multiple apps from same workspace infect from same Dataset without replicating the dataset multiple times.
only option we have now is to update the app and only one app per workspace can be created which a kind of restrict the workspace usability.
If we can create multiple apps share it with different users without creating multiple workspace ... means same dataset no dataset replication, will save the storage as well.
Currently we are not planning to allow multiple apps to be published from one workspace. Soon we will allow you to discover and use a dataset across workspaces. Once we have this capability, we believe much of the need for multiple apps per workspace will be addressed.
We need the ability to hide reports from specific users within the same workspace and this would be the only option to do so.
If not having multiple apps from the same workspace at least provides the ability to hide reports from within an App for certain group of users. For example, of the 15 reports I want 10 users to see all 15 reports and allow 5 users to view 10 reports.
Using row-level security I can hide the dataset but the app become cluttered because end users see the reports name that they cannot access.
The issue is not solved by row level security. PowerBI needs a feature where you can show/hide reports in the workspace/app based on who has access to the report. For example, imagine there is an HR department who wants a single workspace. They have very confidential reports called the following: 1) People we are firing this month, 2) Executive bonuses above $1M, and 3) New Company Headquarters Potential Locations. If you put these reports in the workspace, everyone in HR knows the company is moving its headquarters, firing a bunch of people, and paying its executives outrageous bonuses. To keep these reports hidden from only those who are part of the project would require 4 workspaces (the three reports listed above and the general HR workspace). This is a bit cumbersome and would require the Chief HR Officer to access four workspaces to find her/his reports. With a show/hide option, all these could be in the single workspace and only those with access would know the report exists.
Benjamin Gnichwitz commented
This feature is required. The whole APP concept is not working out. We need to be able to granularly control who has access to an app and on what level. Right now I need a workspace for every security group with it's own app. Not to talk about changes in schedule and dataset immediately affect the app. This is unnecessary overhead. And also not talking about the problem that the dataset is reusable but not adjustable. So you can not do basic things like combining a company dataset with an excel file. For all this we need to use seperate workspaces and copies of datasets that we can not all track in the end and keep in sync.
Dinesh Kumar commented
This is needed as we are seeing workspace is created for a Top Business Unit or Function team but there are sub function under it who need different app to control security and access.
The problem isn't dataset sharing. The problem is scalability and security. We'd have to have many versions of Apps in order to make sure groups are only seeing the reports they need access to. 1-1 App to workspace forces duplicate reports to be hosted in numerous workspaces to customize the app experience each group is getting. This means more reports upkeep not just datasets and also more workspaces to maintain which means access slippage.
Dan Green commented
This is absolutely needed to rival other platforms like Qlik. We were planning to use workspaces as a UAT type situation and publish to apps once finalized. This does not look like we can do this now. In Qlik, you can have multiple apps per stream.
Anbarasan Dhanushkodi commented
This proves Power BI is not ready yet for Enterprise Level BI Implementation. Quite surprised to see how this idea is turned down just like that.
We have reports built for about 10 different departments with specific Dev, UAT and Live environments. Because of Workspace 1-1 relationship we are stuck with 30 workspaces. I hear Lukasz point that shared dataset address the part of the problem by not building many datasets for the same visual representation of the model i.e. in Dev, UAT.
The request here is, how you bundle and deploy contents of workspace to different security groups isolating each other such as sales, marketing and customer care.
@Lukasz can you explain why you believe shared dataset will address the need of multiple apps per workspace?
This feature is still very much required. I want to upload and refresh one version of a report and allow it to be to visible to different groups of staff via apps. I do not want to have to schedule the same report to refresh multiple times which having it in multiple workspaces would force me to do. Please add this feature.
Limiting to one app really limits central reporting as getting up to director level summaries are such a hassle of wading through the detail needed for other reporting bodies. All of these report levels come from the same data source so it would be a painful act of duplication to produce multiple workspaces for these, especially with the limited ability to pull information between workspaces. Please reconsider!!!
The proposed direction will result in the continued growth of Workspaces in our organisation. This is a real hassle when my group manages a central reporting function. If the Workspace numbers continue to grow then we will need a good way or organising them rather than just a flat list of Workspaces on the Power BI service
Remi Arial commented
It's a disappointing response.
We are now rethinking the way we work with workspaces and having more than one app would be perfect for our need.
Jose Maria Betegon commented
Really needed if we want to use apps to share reports to users
Wally Tinsley commented
very disappointing response. Vithal's comment from 9/4/19 is a perfect description of the way this needs to work. A single app is basically useless. The need is to be able to select from the reports in the workspace and publish an app for a single individual or a select group within the larger organization or a group outside the organization. What organization wants to share all reports with all parties? I struggle to understand the position stated in the admin response.
It will be wonderful to have this, as our B2B business and B2C business can have better synergy from the insights of products and solutions from same dataset, while getting ease of use for multiple perspectives.
Stuart Swartz commented
This is disappointing to hear... clearly based on the comments the community does not believe this functionality will be properly addressed by shared datasets. I certainly don't. I hope you reconsider and add this functionality.
Why do I want to share a dataset when all I want to do is share a subset of reports in a workspace? This does not make any sense. If I have 50 reports in a workspace and out of which I want to share 10 reports with Sales, 10 with Marketing, 10 with Finance, 10 with Tax and remaining with IT, It would have been great if we could create five apps and add reports to the apps accordingly. But as of now, the only way is create five different worksapces and one app per workspace. I cannot see how allowing discovery of datasets across different workspaces addresses this requirements.
Power BI uptake will increase by many folds if this feature is implemented. This is not only a great way of keeping content in one workspace and sharing with different teams, this will also take care of security.
Please reconsider your decision not to allow multiple apps for worksapce. A big opportunity wasted.
+1 to everyone on this thread who has described the need to publish different apps for different user groups who need different subsets of the same reports. The new app navigation is lovely, but quickly becomes overwhelming with a lot of reports in one app. Not all of our users need all of the reports, so we'd like the option to streamline their experience without creating a maintenance nightmare for our report development team. Publishing multiple apps from same workspace would help. Unless there's some other approach to personalization for report consumers on the way...? Something tied into security permissions would also potentially help us (ex: hide report from the app nav if user isn't in a security group with access to that report)
Camille Guedj commented
Shared datasets do not solve the issue underlying this idea at all.
Let's say you developed 3 reports (R1, R2, R3) and you have 2 types of audiences (A1 and A2). Both audiences can access R1. But for data privacy issues, only A1 should access all three reports.
Without the possibility of creating 2 seperate apps from the same "developer" workspace, you need to create two separate "publication" workspaces: P1, where only A1 has access and all three reports are published, and P2 where A2 has access and they can only see R1.
It's fine as long as only the data refreshes are needed. But as soon as you make a change to R1, you need to re-publish it once for every publication environment you have!
Now imagine that across dozens of projects, for dozens of audiences, and you got a very time-consuming, error-prone process...
I concur with the others re: this topic. Adding the ability to publish multiple apps from the same workspace simplifies the environment by reducing workspace clutter and helping to enforce separation of published report, dashboard, and dataset staging from the target applications. The architecture already supports access control separation, this is just the next logical step that is really necessary for enterprise deployment cases