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Increase Export Data Limits

In late 2016, Power BI improved our export data options to allow exporting up to 150,000 rows to Excel from a visual on a Power BI dashboard for Pro users. If you require higher limits, please vote on this idea. If you have more specific requirements, please leave them in the comments.

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    Adam Wilson (POWER BI)AdminAdam Wilson (POWER BI) (Product Manager, Microsoft Power BI) shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    15 comments

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      • Tyler L.Tyler L. commented  ·   ·  Flag as inappropriate

        I need to export a couple millions rows a data and it would be nice to allow PowerBI to export to CVS with no limits on the size. For an Excel export, the limit should be equal to Excel's maximum row limit.

      • mgmg commented  ·   ·  Flag as inappropriate

        Power bi , could be used as a great ETL tool. For data migrations. Its data prep tools, are excellent - yes , it would data migrations so easy. You have a wider audience./market than you know..think outside the box.

      • samisami commented  ·   ·  Flag as inappropriate

        There should be no limits. Developers/Self Serve users wants to justify the figures now and then when challenged by the board. Ideally, it should be admin driven and it does not have to be a synchronous process. Request should run at the back ground and when ready should prompt user.

      • Philip VerlindenPhilip Verlinden commented  ·   ·  Flag as inappropriate

        In many marketing/analytical related scenarios, you would have core business solution data (like Dynamics 365 Sales) made available in an Azure SQL DB, for example telco with 7 million customers. Slice and dice this customer set into 1,6 million rows so you can create a segment in Dynamics is not possible due to these export limitations.

      • Mike ThibodeauxMike Thibodeaux commented  ·   ·  Flag as inappropriate

        I definitely think we should be able to get more than 150k rows but I believe it would be best if this was a Admin controlled setting so that we could adjust the limits so as users are not pulling too much data. I would set mine to around 500k but wouldn't want users trying to pull 2 million plus rows.

      • TahaTaha commented  ·   ·  Flag as inappropriate

        Why set a limit? What's the thought behind it? Just remove the limit, it'll help all of us.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Please set the export limit to the current excel worksheet row limit less 5 row header space and keep them pegged together.

        There are many times when power users need to build an excel model off of dashboard data for future scenario analysis. Getting that data from the same source as the power bi dashboard would make this process much easier.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Adam, does the same 30,000 limit also apply to Power BI Desktop and if so, can you please provide a reference link? Can the Desktop limit be increased?

      • Anonymous commented  ·   ·  Flag as inappropriate

        Dear power Bi team,

        I'm using power BI as well as other tools in many different environments. Today PowerBI is a very nice and flexible solution, yet its competitors are offering data export with a virtually "unlimited" set of rows. I think the issue is not technical here but functional.

        We do all agree, trend is not to export everything from consolidated repo back to users spreadsheet - and lose control over data quality .

        But when it comes to prototyping / checking data accuracy / checking ETL processes with QC. Then it is a real showstopper.

        Thanks for helping us leveraging this fantastic tool!

        Kind regards.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Why limit the export to less than Excel can handle? 150K is great unless your data set is 150,001 or higher...Granted we are trying to change business culture to stop exporting large data sets, assuming they are exporting to do other stuff with but it takes time to get all of the custom work arounds sorted out and provided for. The export limit is one of our biggest complaints from the detractors here.

      • MarkMark commented  ·   ·  Flag as inappropriate

        500,000 would be a nice limit for us. The tool is outputting things from our database which has a very complicated but limited front-end application. No one thought it would ever be easy to retrieve so many records so efficiently. The export function increasing to 150k was great for us, but there are many cases where a larger limit would be very helpful. We have a lot of individual transactions tied to projects that we would like to use the tool to export out.

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