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scheduled export of a report to pdf

It would be nice if there is an option to have a scheduled export of a report to PDF. A nice to have feature would be to directly e-mail it to people so they are being notified of the latest report.

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We’ll send you updates on this idea

Sander shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
started  ·  AdminChris Finlan (Program Manager, Microsoft Power BI) responded  · 

We recently announced the ability to schedule PDF attachments for Paginated Reports in Power BI (
We’re planning to have this ability for Power BI reports as well, but it will take time to put that feature in place.

For folks asking about the ability to print/export the entire table of data to PDF or other format, we’ll be announcing shortly the ability to publish paginated reports using Power BI datasets, which would allow folks to create simple paginated report tables to use for this scenario, as it’s not currently possible to do this with Power BI reports natively at this time.


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  • Barry Chignell commented  ·   ·  Flag as inappropriate

    The ability to export the output of a report in a format others that do not have PowerBI can view.

    Re added as an idea as the previous identicle suggestion is marked as 'Complete' even though this functionality does not exist.

  • Anonymous commented  ·   ·  Flag as inappropriate

    This function is key to decide whether we use PowerBI for our service. For retail and chain restaurant business, respective store manager and section manager need to receive daily report with their handheld device. Such devices are quite simple ones but can receive emails with PDF.
    To deliver our service to such customers, PowerBI forces us to create PDF and send report by human hand. Therefore, we are using other BI tools by only this reason.

  • Anonymous commented  ·   ·  Flag as inappropriate

    In addition, the scheduled email should contain a link to the up-to-date report, and if the report contains tables of data then the email should have an attachment of the PDF and excel file.

  • René Truelsen commented  ·   ·  Flag as inappropriate

    This has been proposed before, but has mistakenly been set to "Completed", so therefore I will raise this request again.

    Power BI Desktop is an extremely useful tool for visualizing data and for generating drilldown reports. However - a lot of executives (who are usually the ones we generate these reports for) prefers to get the reports in binary form.
    Thus we really could use a function to export the reports (pages and dashboards) to a useful format; for example PDF, HTML and PNG/JPG format.

  • Alex Guerra commented  ·   ·  Flag as inappropriate

    Right now the only way to produce PDF files, or print dashboards is by uploading the data to and then performing those actions from there.

    Unfortunately, some of us CAN'T upload the data due to IT restrictions on data use, and on top of that it's really inconvenient to have to upload data just to produce a PDF file or print a page.

    Please add the ability to Power BI Desktop to produce PDF files directly. Without this I have a much harder time arguing the business case of Power BI, since most of the consumers of my reports don't want to learn to use Power BI, and they don't want to sign up for an online account. They just want to view PDF reports or printed copies.

    If I could produce PDF files from Power BI Desktop directly I'd have a much easier time convincing people to sign up for the online service, and I wouldn't be stuck at such a roadblock to adoption!

  • Jeffrey Reed commented  ·   ·  Flag as inappropriate

    Sending a hard copy of a report to a customer, partner or manager without granting full access to a dashboard is a critical need in my organization.

    Please add proper support for exporting or printing all pages of a report to a PDF.

    The current method of printing individual pages is insufficient and requires significant manual work.

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