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scheduled export of a report to pdf

It would be nice if there is an option to have a scheduled export of a report to PDF. A nice to have feature would be to directly e-mail it to people so they are being notified of the latest report.

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We’ll send you updates on this idea

Sander shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
started  ·  AdminChris Finlan (CEO / Founder, Microsoft Power BI) responded  · 

We recently announced the ability to schedule PDF attachments for Paginated Reports in Power BI (https://powerbi.microsoft.com/en-us/blog/e-mail-subscriptions-for-paginated-reports-is-now-available/).
We’re planning to have this ability for Power BI reports as well, but it will take time to put that feature in place.

For folks asking about the ability to print/export the entire table of data to PDF or other format, we’ll be announcing shortly the ability to publish paginated reports using Power BI datasets, which would allow folks to create simple paginated report tables to use for this scenario, as it’s not currently possible to do this with Power BI reports natively at this time.

387 comments

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  • NTK commented  ·   ·  Flag as inappropriate

    Good news!
    Chris you had said, "we'll be announcing shortly the ability to publish paginated reports using Power BI datasets". Could you please clarify HOW SHORT this is going to be as we need to do a lot of planning going forward based on this feature.
    Thanks.

  • Fabian commented  ·   ·  Flag as inappropriate

    Hi, it would be great if not only user's within the same organization could be added.

  • Nagasatya Devarakonda commented  ·   ·  Flag as inappropriate

    Does this mean paginated reports will be available for pro license users?
    Currently paginated reports are only available for premium capacity right..!!

  • Kiran Hosakote commented  ·   ·  Flag as inappropriate

    We have solved the problem of automated report generation and distribution. BI Helper https://bihelper.tech, our cloud-based solution, uses Power BI Service (or other browser-based reporting) to generate multi-page PDF or PPTX reports with user-defined slicers applied to all pages.

    The entire report (PDF / PPTX) is attached to an html email and sent to a defined mailing list, with contact email IDs mapped to slicer values. This ensures that reports are delivered ONLY to the intended recipients.

    Users can define a campaign, configure its parameters and run it themselves. Campaign monitoring and reporting is implemented to ensure a ‘sleep well’ user experience.

    Mail us at contact@bihelper.tech to schedule a demo.

  • Anonymous commented  ·   ·  Flag as inappropriate

    There's still no way to export or print large matrix tables. I know you don't want users exporting and sharing data with other users without having them pay for more licenses, sure... But it's the number one inconvenience every single time a users needs to share data with an outside party (eg. a customer or supplier). It makes Power BI a chore to use, for every one of my 20 users. If you need to adjust the payment model before you do this then, by all means, go for it... Just give us some serious data export options instead of screenshots already, it's embarrassing having to explain why this is the way it is.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Yeah, but matrices with scroll bars still don't full print. Only the first entries on the page print. Still need a solution.

  • Kyle Benelli commented  ·   ·  Flag as inappropriate

    It would be nice if we could assign different filters to different email subscribers through bookmarks. Different subscribers might want to see a pdf with different filters. Example: assign Bookmark A to Person A, Bookmark B to Person B.

  • Wildmight commented  ·   ·  Flag as inappropriate

    Thank you very much for working on this....Is it possible to update timeline to accomodate roadmap schedule? Thank you!

  • NTK commented  ·   ·  Flag as inappropriate

    Hello team,

    Any updates on exporting everything and not just a screenshot? We've been waiting too long for an answer.

  • Matthias commented  ·   ·  Flag as inappropriate

    Ability to export whole Report, for example a matrix, to bring a hardcopy to a meeting.. not all users have tablets..

  • Russell Freeman commented  ·   ·  Flag as inappropriate

    Hi there, the feature is still broken - it only prints what's on screen - not the whole report. That can't be right?

  • zebLand commented  ·   ·  Flag as inappropriate

    Great News.
    I really hope that feature will not take too long to be added.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Dear Power BI team,

    This has been a highly requested feature for many years now, however it is still not possible to export all the data in a report rather than just what is shown. Please provide one of both solutions: export all data to Excel, with the same formatting, or at least the same content (applied filters and subtotals!))

    (preferred solution) Or expand the export to pdf functionality where you print all data in the visual (table/matrix), not just the data shown.

    Not having this functionality has held back many clients into adopting Power BI. Many other solutions provide this functionality.

    Please listen to your users and provide this functionality ASAP!

  • NTK commented  ·   ·  Flag as inappropriate

    Hi Team,

    You have kept us guessing for so long. Please tell us if we will ever get a proper print - i.e to be able to print all data that is part of the report rather than just a SCREENSHOT. If you don't plan to do that, please make it clear, so that we can find alternative solutions and not waste our time and resources. Thanks.

  • Scott Powell commented  ·   ·  Flag as inappropriate

    Microsoft, hate to complain but agree this is not a useful add at all. When we print to pdf, I expect the pdf to contain all rows of data, not just what's on the screen.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Hi Team,

    There is the same requirement from my client, need to get report PDF attachment via email subscription.Right now we only can download it.
    Also PDF should Export all the Pages present in one PBIX report and export accordingly.

    Thankyou.

  • Neville commented  ·   ·  Flag as inappropriate

    Export to PDF adds now value whatsoever as I could jus print to PDF. I was hoping to be ble to email, so tried the email via subscription service now available in the report, but you cannot subscribe standard users, they all have to be PRO users. How unhelpful is this. Its a static png image file that has no interaction, so why is Microsoft not allowing an internal (Domain User) or external Email address? Come on Microsoft, if your going to add new features, make it add some value.

  • NTK commented  ·   ·  Flag as inappropriate

    This is UTTER USELESS. This does exactly what print did. We could have gone to print and just used save as pdf. We were expecting to be able to print EVERTHING that is part of the report NOT JUST what is see on the screen. TOTALLY DISAPPOINTED.

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