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Power BI Global Admin

As an IT administrator I need a way to see all content (datasets, reports, dashboards) that has been created and shared across the entire online tenant. This is needed to be able to support content after employees leave the organization as well as to support our SOX auditing practices.

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Erik shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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  • Anonymous commented  ·   ·  Flag as inappropriate

    Even if we're not able to get a dashboard or view within O365 portal, please allow us to be able to extract data using Powershell in some capacity. Pulling access per report or dashboard would be miles better that what we have today.

    I'd like to echo the concerns of others. I have no way of knowing what guest/incorrect users have access to what dashboards and reports. I'm ultimately relying on my users to have common sense. Especially now that we're doing dashboards around financial, legal, and even security related information this is an invaluable feature for audit purposes.

    While we do save the audit log of who has accessed dashboards, that is simply not enough to see who has access at a particular point in time. And while you can go off of historical share requests, legal/security would have a field day that the access is calculated instead of being actual.

  • Steve Rely commented  ·   ·  Flag as inappropriate

    Maybe it is good to change the title of the improvement to a more specific description ex. Admin - Reporting of all objects withing Power BI Service

  • Steve Rely commented  ·   ·  Flag as inappropriate

    Hi, what's the status of this improvement. It has been 2,5 year since this requets and from a Administration\Maintenance point of view this is a very important feature. Especially when you want to implement powerBI in a big environment.

    We are implementing Power BI at the moment and as a administrator I have no global overview of the environment
    - Who created what
    - Who has acces to what
    - Which workspaces, Dashboards, reports, datasets, workbooks, datasources are present
    - What is the relation between the different objects
    - ...

    In report server you could get all this info from de RS database. In Power BI Service this is more a black box, a nightmare for a administrator ;-)

  • Selim Mihic commented  ·   ·  Flag as inappropriate

    Although Power BI is a great tool, I am surprised this is not available yet! Power Bi Admin should be able to view/manage all the organization items. For the audit part, providing o365 global admin right is an overkill.
    Hopefully you guys will ship this soon into power bi service :)

  • Anonymous commented  ·   ·  Flag as inappropriate

    There is a big need in our organisation for this type of reporting. Currently we are interrogating the Audit Logs to build a view but we are picking up discrepancies in the data.
    A trusted dataset provided by Microsoft in the Power BI Service would help alot.

  • Chris Dennis commented  ·   ·  Flag as inappropriate

    I'd like to put in my support for this feature -- exactly as worded above. I'd like admins to be able to see all content created by any user. It could be as simple as allowing an admin to impersonate a user to see their work space. Ideally view only unless the admin wants to take ownership of an object. Have it all logged, including admins using the impersonate/view privs to snoop so it is all above board.

  • Rene commented  ·   ·  Flag as inappropriate

    Hi, this idea is under review for a while now, can you please give a status update?
    This item is very important for us and all larger companies that must comply with legal goverment rules.
    Our IT department must be able to control all the Power BI data sets, reports, etc. We need to know who is the owner, what data is involved, we must be able to move the objects from one user or group to another, be able to delete them, see what the security settings are, etc. We must be in total control of the Power BI objects in the tenant.
    This is not only the case for Power BI, but also voor all Office 365 objects in Onedrive locations, sharepoint sites, etc.
    Without this control for IT departments, Office 365 will never be adapted by the larger companies, because we must comply with our security rules.
    At the moment, we only use Office 365 for a few Power BI users and retrieve data via the on premises data gateway.
    We are unable to rollout office 365 any further than this, because we are unable to manage and be in control of the objects in our tenant.
    Please raise de priority of this item, thanks!

  • Rene commented  ·   ·  Flag as inappropriate

    We are a large company and we realy do need to know who created datasets, reports and dashboard, what are the sizes, what is the security, etc. This is a must have for larger companies!

  • Peter Wickwire commented  ·   ·  Flag as inappropriate

    The Power BI Admin has to be able to access all datasets because of the 200 dataset limit. I have created 80 datasets but the total use count in the Admin Portal is 122. I have no way of knowing who has created the other 40 nor do I have a way to manage them. This will become a critical issue as we add more datasets and have to remove old & unused ones.

  • Anonymous commented  ·   ·  Flag as inappropriate

    Needs to be possible to admin Power BI without grant of full O365 admin access.

  • Henrik Poulsen commented  ·   ·  Flag as inappropriate

    I agree that this would be a great feature.
    more so if the following feature was implemented in the admin interface:
    - Ability to define global styling templates for the end-user
    -- This will greatly improve Tool standardization across larger businesses, thereby avoiding confusion regarding look and feel, and enabling universal training of users.

  • Anonymous commented  ·   ·  Flag as inappropriate

    A complimentary/alternative feature would be to be able to share out the Admin Portal Dashboard Report through Power BI itself

  • Richard Gardner commented  ·   ·  Flag as inappropriate

    This would be a great feature. We need PowerBI admin rights for people who may not necessarily be Office 365 admins.

    In a lot of companies, the people managing the data, insights and BI will not be in charge ot IT.

  • mahimabedi commented  ·   ·  Flag as inappropriate

    Ability to assign Power BI admin role to a non-o365 admin is very important. Also the current visuals in admin portal are not interactive. Example: instead of seeing the top used data and top user of all data, we should be able select the data source and see the top users for that selected data source.

  • Anonymous commented  ·   ·  Flag as inappropriate

    I echo Esteban' comment. My BI Admin should not have to be an O365 Admin to access this data or manage Content Packs.

  • Esteban commented  ·   ·  Flag as inappropriate

    I think this is very important for enterprise. There is no way that a BI Lead Team or similar position would be a Office 365 Global Admin.

  • Nick Morris commented  ·   ·  Flag as inappropriate

    I want to see who has access to which reports, which reports are being used, what data is used by which reports, and which reports use what data. This should also tie back to creating awareness about impact if an underlying table/input changes.

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